PIBT's commitment to individual rights includes commitments to the appropriate collection, storage, and use of information, and to the protection of the privacy of personal information.
In undertaking our normal business of providing quality teaching and learning, the Institute collects, stores, and uses personal information. While we treat this information with the highest standards of confidentiality and privacy, there are occasions when we may disclose this information to third parties where required by law, or where necessary for the conduct of our business.
The overall responsibility for privacy in the Institute resides with the Executive Director and Principal. The responsibility for day to day management has been delegated to the Academic Administration Manager. The Academic Administration Manager is the first point of contact for the public on privacy matters including general information, requests to access and/or amend personal information, and for internal review and resolution of complaints.
Personal information is defined as any information that would allow an individual to be identified, for example their name, age, or physical characteristics. Personal information can be an opinion, which need not be true, or anything from which the person's identity could be reasonably ascertained. Personal information can be stored on a variety of media such as paper, electronic database, photographic and video image, and digital form.
Privacy of personal information does not apply where there is a statutory basis for the collection, storage, use and disclosure of personal information. This means that when the law requires PIBT to provide information, PIBT must meet that obligation.
PIBT collects, stores, and uses personal information to administer a variety of business related and administrative tasks. This may include admissions, enrolment and education data. Individuals can obtain information about themselves by contacting the Student Administration Co-ordinator. Records may relate to information about persons who contacted PIBT in the past, in the present or possibly in the future.
In general, PIBT will not use or disclose personal information unless the person about whom the information was collected is aware of, or has consented to, that use or disclosure. We may for example, share your personal information with other members of the Navitas Group, so that they can contact you (including by electronic means) with information about products and services that may interest you. If you do not wish to receive marketing offers from the Navitas Group (by post, phone or electronic means) please tell us by emailing your request to: email@example.com or call +618 6279-1133.
Note: PIBT may use or disclose personal information where required by law, or where it is necessary for certain types of law enforcement, or where it is necessary to protect against a serious and imminent threat to a person's life or health.
Procedure to gain access to Personal Information
Individuals can obtain information about personal information which the Institute may hold about them, and can request access to that information by contacting the Academic Administration Manager. Individuals can also contact the Academic Administration Manager to request an amendment to the personal information held by the Institute about them.
Requests may be made by letter or by e-mail.
Storage and Security of Personal Information
The Institute shall ensure that personal information is protected by such security safeguards as it is reasonable in the circumstances to take, against loss, against unauthorised access, use, modification or disclosure, and against other misuse.
If it is necessary for personal information to be given to an authorised person, everything reasonably within the power of the Academic Administration Manager is done to prevent unauthorised use or disclosure of personal information contained in this record.
Destroying of Personal Information
The Institute will take all reasonable steps to destroy hard copies of personal information that it no longer needs.
Destruction of personal information will be by secured means. The Institute does not consider garbage disposal as a secure means of destruction. Shredding is the preferred method.
If an individual believes that their personal information has not been dealt with in accordance with an IPP they may make a complaint to the Academic Administration Manager. Requests must be made in writing and must be made within six months from the date when the breach was suspected to have occurred. Requests will be accepted via e-mail or by letter.
Applicants will be advised in writing of the Institute's decision. In advising the applicant on the outcome of the complaint, the Academic Administration Manager may decide to: